Part-Time Assistant to the Community Director/Activity Coordinator

Call Samira at (903) 267-4902 to schedule an interview. Available immediately.

Job Description: This position will be responsible for providing assistance to the Community Director, planning and coordinating activities and events for residents, as well as fostering a strong sense of connection within the community. Additionally, this person will also be the main point of contact for resident concerns, ensuring that their needs and issues are handled in a timely and professional manner. Below are general key responsibilities and qualifications, as well as a timeline for expected duties.

General Responsibilities & Guidelines:
• Provide assistance to the Community Director and complete tasks as assigned
• Plan, develop, organize, implement, evaluate, and direct the activity program
• Engage with residents to find common interests and include a wide variety of monthly activities
• Construct monthly calendars using a calendar software or template
• Coordinate all logistics for events including picking up supplies and food, as well as scheduling and following up with entertainers and vendors
• Set up and clean up for each event including setting up tables and chairs and moving furnishings as needed, as well as wiping down tables and chairs
• Develop and maintain positive relationships with vendors, local schools, churches, and other senior communities to foster volunteers and sponsorship opportunities
• Give tours to prospects in the absence of the Community Director, or assist with tours as requested
• Answer and manage office phone calls
• Manage activities budget and monitor expenditures
• Coordinate repair requests for residents
• Change lightbulbs and other simple maintenance tasks, as requested
• Personal use of cell phones, including headphones, earbuds, etc., limited to urgent/emergency situations only
• Must be punctual and work assigned hours (i.e., arrive on time; leave on time)
• Maintain a professional appearance and dress appropriately

Timeline/Frequency of Duties Below are things that need to be done on a regular basis. Although these are suggested timelines, anything on this list that needs attention can/should be done more frequently, if necessary.

Daily
• Tidy clubhouse, including sweeping, mopping up spills, keeping sink clean of dirty dishes
• Check bathrooms for cleanliness; restock supplies, if necessary
• Set up for and clean up after EC sponsored activities/events, including wiping down tables and chairs
• Reset tables to original position (if moved)
• Make sure front door glass is clean
• Make sure porch area is free of debris (trash, leaves, etc.)
• Maintain storage areas keeping them organized and tidy (including craft supply areas) and ensure door is locked when not in use. • Field incoming traffic (residents, marketers, prospects, etc.)

Weekly
• Gather trash from clubhouse, including bathrooms, and pull cart to street
• Water plants
• Plan for following week’s activities/events to ensure we have necessary supplies; purchase and pick up, if needed • Pick up catered lunches from local restaurants, if applicable

Monthly
• Create monthly calendar of activities by deadline set by Community Director and have ready for printing by 25th of the month prior
• Pick up catered community lunches, if applicable